Job Description

Job Summary:
The Assistant to the Office of the Vice-Provost, Academic provides professional and confidential administrative support to the Office of the Vice-Provost, Academic, as directed by the Executive Assistant to the Vice Provost, Academic. The assistant supports all departments that comprise Office of the Vice-Provost Academic. The Assistant resolves routine issues and problems, makes appropriate referrals, exercises initiative and sound judgement, and ensures that the appropriate offices in the Vice-Provost, Academic portfolio are aware of issues that require attention.

The incumbent acts as the initial contact for internal and external stakeholders, performs complex and highly confidential administration activities, and supports the office in special projects, research, and events.

For more information, see Position Description link above.

Qualifications:
Completion of a two-year diploma from a recognized post-secondary institution.

Minimum three (3) years administrative experience.

Demonstrated professionalism and ability to maintain confidentiality.

Highly resourceful, organized, and with a demonstrated ability to self-initiate.

Ability to manage multiple projects and deadlines with a high degree of accuracy and attention to detail.

Exceptional interpersonal skills, including the ability to work effectively in a team environment.

Excellent written/oral communication skills.

Exceptional customer service skills.

Experience working with diverse populations.

Experience planning events and workshops.

Experience preparing agenda packages, setting up, taking notes, and preparing minutes for large meetings, following up as needed.

Ability to work under pressure and under tight deadlines.

Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe.

Working knowledge in Web design in MyWeb.

About UFV:
The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó: lo Tém: éxw (Stó: lo Land; Stó: lo World). In all that we do, UFV strives to support and honour the Stó: lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to careers@ufv.ca . Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.

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