At Heart & Stroke our mission is to promote health, save lives and enhance recovery. We are committed to a culture that exemplifies our core values: champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

We believe in equity, diversity and inclusion ― it’s embedded in our values and core mission work to support all people in Canada to lead healthier lives. We are committed to applying this principle to cultivate a welcoming environment that embraces diversity among our employees. Candidates from diverse backgrounds, including but not limited to, Indigenous peoples, racialized communities, 2SLGBTQIA+ communities, women, and people living with disabilities are encouraged to apply.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website

The opportunity

(Please note this is a 12-month contract and hybrid working role.)

Reporting to the Senior Manager, Accounting, the Accounting Assistant provides accounting and clerical support to the accounting team to ensure accuracy of financial transactions and general ledger accounts. Assists accounting department through data entry, account reconciliation, preparation of accounting transactions and entry into Great Plains. This role also oversees the contract management process, is responsible for employee credit card reconciliations, accounts payable support, and provides the Revenue and Banking Accountant and Accounts Payable Specialist with general accounting support.

How you will make an impact every day

Records and maintains accurate and complete financial records

• Prepares monthly accounting entries and enters into accounting system
• Supports banking, revenue, accounts receivable, accounts payable and inventory functions with maintaining accurate and complete financial records
• Supports month end and year end AP & AR close
• Preparation of ad hoc financial reports

Prepares account reconciliations

• Prepares general ledger account reconciliations as required
• Reconciles employee credit card clearing account and prepares related accounting entries

Accounts Payable Support

• Provides vendor payment and remittance support to Accounts Payable Specialist
• Responsible for Electronic Fund Transfer (EFT) file generation, supports EFT set up and vendor set up
• Responsible for Purchase Order (PO) invoice entry
• Processes research grant payments
• Monitors AP inbox and responds to AP invoice payment status inquiries
• Prepares tax self-assessment reconciliation and AP invoice tax breakdowns
• Provides support to third party AP vendor, responding to inquiries and issue resolution as needed
• Processes credit card expense claims and reconciliation

Accounting & Audit Support

• Monitors general finance mailbox and accounts receivable inbox and provides backup to the AP inbox, and responds to inquiries
• Provides accounting support to Revenue and Banking Accountant, including AR billing requests, invoices, revenue entries, wire payment requests, NSF cheques and chargebacks
• Supports interim and year end audit, including preparation of audit working papers and year end reconciliation for annual audit, responds to queries from auditors and processes documentation
• General clerical support as required
• Supports accounting related projects as required such as updating finance material on Rita etc.
• Strives to continuously improve accounting processes and generate efficiencies
• Acts as back up for bank deposits
• Responsible for petty cash reconciliation for all H&S offices
• Trains, delegates and supervises co-op students on various accounting tasks

Contract Management

• Responsible for administering the contract management process, ensuring all contracts are logged and filed, contract summary forms are completed and include the appropriate approvals
• Ensure the contract policies and processes are followed
• Training co-op students on contract management process and other areas where they support the team
• Supervises, delegates work and trains volunteers

Who we need

Experience

• 2-4 years related experience
• Experience supervising volunteers or co-op students would be an asset

Education

• Post-secondary Diploma or degree in accounting/finance or applicable on the job experience

Skills

• Proficiency in Excel and other Microsoft Office applications
• Good understanding of GAAP
• Knowledge of financial accounting systems (i.e. Great Plains) an asset
• Intellectual curiosity, with a demonstrated interest in finance and accounting
• Excellent written and verbal communication skills
• Critical thinking, problem solving and good judgement
• Strong collaboration and teamwork ability
• Self-starter with the ability to plan, organize and meet strict deadlines
• Strong attention to detail and accuracy

What we offer

In addition to a competitive salary, Heart & Stroke believes that time off is integral to the personal health and wellness of our employees. We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits. Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.

Apply now

If you want to join the fight to beat heart disease and stroke while building an engaged and giving community, apply by June 2, 2023.

To learn more about our mission, our values and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website.

H&S has a vaccination policy that requires all employees to be fully vaccinated unless they have a valid exemption. You can view our policy here: https://www.heartandstroke.ca/coronavirus/vaccination-policy

We are committed to fostering an inclusive, barrier-free and accessible environment. If you have been contacted for an interview and require accommodation to participate in the recruitment and selection process, please advise and we will work with you. At this time, interviews are currently being conducted via phone or video call, so we look forward to ‘virtually’ meeting you

rtpAyMxHi9