Graywood is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 37-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.

Due to continued growth, we are our looking for an Accounts Payable Administrator.

Principal Responsibilities

• Weekly input of vendor Invoices, daily bank deposits and weekly payment runs
• Scan/File – vendor invoices along with proof of payment remittances in hard and soft copies
• Manage the Centralized AP Inbox to ensure invoices are allocated by projects for timely approvals and invoice/payment processing
• Retrieve vendor invoices and verify accuracy of the invoice totals, taxes, billing entities, including matching them to purchase orders, contracts, receiving reports as well as specific back-up details
• Assist with managing the AP workflow by coordinating with the Development, Construction, Marketing team and other departments within the company as well as with external stakeholders
• Verify vendor account status and respond to inquiries from vendors, ensuring accounts are settled and/or outstanding balances correspond with supplier records
• Assist with monthly contract tracking & bank reconciliations
• Ensure that payments requiring a co-signature are communicated to the Project Accountants and that all co-signatures are present prior to issuing payments.
• Prepare excel spreadsheets to assist in the reconciliation process and extract data for various projects
• Provide monthly status updates on AP invoices
• Maintain accurate documentation and filing (electronically and manually) by projects or companies to facilitate easy reference
• Ensure all bills are paid on time and due dates are tracked electronically. E.g., tax bills, commissions, condo CAM charges, etc.
• Provide clerical support to the accounting department
• Help manage the AP Vendor Master list and other AP documentation, policies, and procedures
• Work with Project Accountants on monthly construction draw packages
• Participate in special projects and initiatives as required

General

• Ensure compliance with all health and safety, quality and environment legislation and standards.
• Carry out additional ad hoc duties as required.

Requirements

Knowledge& Experience

• 3 to 5 years of Accounts Payable (AP) experience.
• Experience using JONAS within the construction industry is an asset

Skills

• Detailed oriented & excellent organization skills
• Quick learner
• Skills on setting up on EFT, Wire, online bills payments are an asset
• Ready to handle administrative tasks
• Process driven
• Works with a sense of urgency
• Multitasker & problem solver
• Excellent communication skills
• Team player
• Information Technology technical experience preferred

Qualifications

• University degree or college diploma in Accounting, Finance, or related field.

Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.

Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.