Administrative Assistant - Accounting job at Staffmax in Winnipeg, MB

Want to join one of Canada's largest distribution companies? Staffmax is hiring for administrative roles within our client's accounting department!

This is a full-time, permanent role that offers flexible shift timing, benefits, and annual raises.

Schedule (Monday - Friday): 4 10-hour shifts/week OR 5 8-hour shifts/week

Duties:

Processing:

Receive invoices, monitor approval status, and manage processing of invoices. Handle any correspondence between Carriers and Alero regarding invoice-related issues.
Conduct rate audits and invoice coding.
Input Linehaul A/P invoices into the IBS accounting software.
Work with management to arrange schedules for support staff to ensure timely completion of tasks.

Accounts Receivable and Billing:

Arrange PODs (Proof of Delivery) documentation by vendor and numerical order to simplify processing on Wednesday morning.
Evaluate Ontime system for any duplicate orders.
Check Vendor contracts and rates to ensure accurate billing of orders.
Aid in the auditing of weekly billing.
Generate billing in Excel format and PDF format for direct submission to Vendors.
Handle inquiries and corrections unless escalation is required.
Transmit weekly statements and payment requests to Vendors.
(Crosstrain only, not a mandatory responsibility) Complete electronic cheque deposits into multiple bank accounts, including preparation of deposit sheets.
File relevant documents.

Requirements:

If this sounds like a good fit, we'd love to hear from you! If you know of anyone who might be interested, ask about Staffmax's referral program.

Job Types: Full-time, Permanent

Salary: From $38,000.00 per year

Benefits:

Flexible Language Requirement:

Schedule:

Ability to commute/relocate:

Winnipeg, MB R2R 0K2: reliably commute or plan to relocate before starting work (required)

Education:

Experience:

Work Location: In person