Job Description

• Want to join one of Canada's largest distribution companies? Staffmax is hiring for administrative roles within our client's accounting department!

This is a full-time, permanent role that offers flexible shift timing, benefits, and annual raises.

Schedule (Monday - Friday): 4 10-hour shifts/week OR 5 8-hour shifts/week

Duties:

Processing:

• Receive invoices, monitor approval status, and manage processing of invoices. Handle any correspondence between Carriers and Alero regarding invoice-related issues.
• Conduct rate audits and invoice coding.
• Input Linehaul A/P invoices into the IBS accounting software.
• Work with management to arrange schedules for support staff to ensure timely completion of tasks.

Accounts Receivable and Billing:

• Arrange PODs (Proof of Delivery) documentation by vendor and numerical order to simplify processing on Wednesday morning.
• Evaluate Ontime system for any duplicate orders.
• Check Vendor contracts and rates to ensure accurate billing of orders.
• Aid in the auditing of weekly billing.
• Generate billing in Excel format and PDF format for direct submission to Vendors.
• Handle inquiries and corrections unless escalation is required.
• Transmit weekly statements and payment requests to Vendors.
• (Crosstrain only, not a mandatory responsibility) Complete electronic cheque deposits into multiple bank accounts, including preparation of deposit sheets.
• File relevant documents.

Requirements:

• Exceptional focus on details.
• Excellent time management abilities.
• Robust English communication skills in both written and verbal forms.
• Proficiency using Excel

If this sounds like a good fit, we'd love to hear from you! If you know of anyone who might be interested, ask about Staffmax's referral program.

Job Types: Full-time, Permanent

Salary: From $38,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• No weekends

Ability to commute/relocate:

• Winnipeg, MB R2R 0K2: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (preferred)
• Clerical: 1 year (preferred)

Work Location: In person

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