Administrative Assistant job at Associated Engineering Group of Companies in Victoria, BC

Job Description:

We currently have an opening for an Administrative Assistant in our Victoria office.

Responsibilities will include:

Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.
Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
Assembling and transmitting documents internally and externally to clients in various formats.
Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
Updating division member’s resumes and team calendar
Coordinating meetings, travel, and social gatherings as required.
General assistance to other Administrative Staff in the office as required.

Job Requirements:

Diploma or undergraduate degree in in Office Administration would be an asset.
Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project)
Website maintenance and database management skills are an asset.
Knowledge of Adobe Acrobat and Illustrator is an asset.
Able to work in a fast-paced office environment and remain calm in stressful situations.
Superior organizational and time management skills; strong attention to detail.
Superior interpersonal skills and a strong team player.
Prior event planning experience or interest in event planning considered an asset.
Strong oral communication skills and technical writing skills.
Available to work overtime as required or requested, occasionally at short notice.