Job Description
Job Description:
We currently have an opening for an Administrative Assistant in our Victoria office.
Responsibilities will include:
- Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.
- Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
- Assembling and transmitting documents internally and externally to clients in various formats.
- Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.
- Updating division member’s resumes and team calendar
- Coordinating meetings, travel, and social gatherings as required.
- General assistance to other Administrative Staff in the office as required.
Diploma or undergraduate degree in in Office Administration would be an asset.- Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.
- Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project)
- Website maintenance and database management skills are an asset.
- Knowledge of Adobe Acrobat and Illustrator is an asset.
- Able to work in a fast-paced office environment and remain calm in stressful situations.
- Superior organizational and time management skills; strong attention to detail.
- Superior interpersonal skills and a strong team player.
- Prior event planning experience or interest in event planning considered an asset.
- Strong oral communication skills and technical writing skills.
- Available to work overtime as required or requested, occasionally at short notice.