Administrative Assistant Job at City of Ottawa, Ottawa, ON

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Job Description

Requisition ID: 7988
Department: Finance and Corporate Services Dept.
Service: Human Resources Services
Branch: HR Business Services Branch
Employment Type: 2 Full-time Temporary - Until the end of the current year.
Work Hours: 35.00 /hours per week
Affiliation: Non Union/Non MPE
Salary Information: $60 454,94 - $70 743,40 annually (2023 rates of pay)
Location: 100 Constellation, Nepean and Ben Franklin 101 Centrepointe
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 24/05/2023

JOB SUMMARY

The HR Business Services Branch operates as an internal consulting practice, working closely with business leaders and managers to support business strategy and sustained performance. The Branch provides proactive, strategic and operational support and advice to managers and staff in the following areas: business people strategy and analytics, business workforce planning and implementation, organizational design and job evaluation, talent acquisition, performance management, workplace safety, organizational health, disability management, accommodations and WSIB.

Your primary responsibilities include:

  • coordinating claims/complaints from City employees as a result of a workplace safety;
  • submitting report forms to appropriate resource within required timelines;
  • verifying files are complete with all relevant documentation including materials and final decisions documenting the resolution and closure of the claim/complaint; and
  • providing general administrative support to the team.

EDUCATION AND EXPERIENCE

Completion of 1 year post-secondary education/certificate in Human Resources or a related field.

Minimum of 3 years of related Human Resources administration experience.

KNOWLEDGE

  • Relevant regulations and legislation pertaining to human resources
  • ATIP policy, regulations and processes
  • General office procedures and equipment
  • Database and records management practices and techniques
  • Computer applications, including MS Office, HR systems, Electronic Records Management System Occupational Health & Safety policies and legislation
  • WSIB and disability management/accommodation protocols,
  • Knowledge of applicable health and safety legislation, Human Rights and Canada Labour Code including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

  • Work independently and as an adaptable and co-operative member of a team
  • Excellent organization and able to manage multiple priorities
  • Able to meet schedules and deadlines, prioritizing work, strict attention to detail and accuracy in records maintenance.
  • Appropriately assess and refer sensitive or contentious issues for follow-up or investigation.
  • Demonstrate effective communication skills.
  • Exercise independent initiative and good judgment and establish priorities for own workload
  • Discretion and confidentiality
  • Highly organized
  • Integrity, tact, discretion
  • Displays initiative and flexibility
  • Adaptable and reliable

WHAT YOU NEED TO KNOW

  • Language Requirement: English oral, reading, writing
  • You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.


The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.


The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.


Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

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