Administrative Assistant

St. John’s Parish in Burlington, ON is looking for a fulltime (31.5 hours/week) Administrative Assistant. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package.

Primary responsibilities

• Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
• To keep accurate records, file documents, reference material and manage general correspondence in accord with directions.
• Bookkeeping: To ensure accurate accounting for Parish General Account, Mass stipend account and petty cash account, and any other accounts, as directed by the Pastor.
• Completion of Bulletin Board and updating it as needed.
• Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
• Completion of Schedules for Parish Priest as required.
• Maintaining and updating Parish calendar of events including school masses.
• Order supplies for the office and Parish as needed.
• Other duties as assigned by the Pastor when required.

Requirements

• Post Secondary education in a relevant field preferred.
• Advanced knowledge of Microsoft Office and QuickBooks.
• 2-3 years of prior secretarial/Bookkeeper office experience preferred.
• Strong attention to detail, and ability to organize and prioritize efficiently.
• Strong Communication and interpersonal skills.
• Ability to work independently and follow instructions.
• A good understanding of and respect for Catholic Doctrine, Liturgy and practice.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager.