Job Description

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
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Job Summary

A Brief Overview
This position provides administration, coordination and operational support for the department. This position schedules and prepares meetings, responds to inquiries, and initiates and prepares correspondence as required. This position also creates and maintains databases, analyzes data, and prepares reports and statistics.

Reporting to the Associate Director, Administration, Initiatives and Operations, the Administrative Assistant provides overall administrative, planning and operational support for the School of Nursing. The incumbent is responsible for direct administrative support for the Vice-Dean (Health Sciences) and Director, School of Nursing and the Associate Director, Administration, Initiatives and Operations, including planning and maintaining their schedule and preparing them for meetings. As the first point of contact at reception in the School, the incumbent performs a critical role in creating a welcoming environment. Other administrative duties include event coordination and general and administrative support for the School. This will include providing exceptional customer service, executing communications initiatives, mail distribution, ordering supplies, answering the School’s main telephone, email inquiries, and performing other common administrative tasks.
Job Description
What you will do
Provides general administrative assistance to senior staff in the department. Responds to inquiries, and initiates and prepares correspondence as required.

Provides general office support to faculty and/or staff members by arranging meetings, special events, and appointments.

Prepares necessary background information required for meetings such as agendas, minutes, briefing notes and reference documents.

Schedules interviews and performance reviews for faculty and/or staff.

Creates and/or maintains a variety of databases. Performs analysis, and prepares reports and statistics. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required Experience
More than 2 years and up to and including 3 years of experience. Consideration may be given to an equivalent combination of education and experience

Job Knowledge and Requirements
Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on non-straightforward and/or complex issues.

Interaction with others typically requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the needs of the intended audience.

Build relationships, trust and credibility.

Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.

Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.

Participate in project team meetings and develop individual project plans.

Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Draw logical conclusions and provides opinions and recommendations.
Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca .

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