Job Description

Town of Erin

Administrative Assistant

Business Unit: Parks & Recreation

Position Title: Administrative Assistant (Permanent Part Time)

Reports To: The Parks and Recreation Officer

THE OPPORTUNITY

The Town of Erin is a vibrant and growing community located just 45 minutes from Pearson International Airport and we are looking for someone to join our team as our Administrative Assistant. Supporting the Parks and Recreation Officer, the Administrative Assistant will be responsible for all administrative tasks all while ensuring the Town’s strategic priorities are met. The Town prides itself in service excellence, innovation, and forward thinking. If you are someone who shares those values and thrives in a fast paced environment we want to hear from you!

Position Requirements

Education

• High school diploma;
• Courses from a community college relating to computer skills, book keeping, related office management and administrative knowledge or equivalent are desired.

Skills & Experience

• Must have experience with Microsoft Office Tools including Windows, Word, and Excel;
• Experience with recreation software is highly desirable;
• Strong organizational skills and highly motivated;
• Good knowledge of basic book keeping;
• Ability to work independently with minimal supervision;
• Good public relations skills and telephone manners;
• Ability to work in a multi-task environment, often under pressure;
• Work with and maintain confidential information.

Major Responsibilities

• Provide exceptional customer service to the public both over the phone and in person on all aspects of the parks and recreation business unit;
• Process all facility booking requests and follow up related to facility rentals, meeting rooms, and one-off rentals/occasional use of recreation facilities (arenas, sports fields etc.)
• Prepare and distribute rental contracts, insurance forms and required booking documentation;
• Monitor, obtain, and implement new and existing advertising contracts within facilities;
• Invoice, monitor, and follow up on accounts receivables for facility rentals;
• Other duties as assigned.

Working Conditions

• This position is for a 25-hour a week part time position working evenings and weekends;
• The hourly rate for this position is $30.06 - $35.17.
• Proof of full vaccination against Covid-19 is required.

Resumes will be accepted until 4 pm on April 18, 2023.

The foregoing represents a reasonable statement of the requirements of this position. Hiring will be subject to the successful passing of a Criminal Reference Check and verification of education and required certifications’. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection. The Town of Erin is an equal opportunity employer. Accommodations are available for all parts of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Job Type: Part-time
Part-time hours: 25 per week

Schedule:

• Weekend availability

Work Location: In person

Application deadline: 2023-04-18

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