Job Description

Winnipeg School Division (WSD) nurtures a welcoming and inclusive culture of people committed to working together to inspire students to reach goals and achieve academic success. WSD is the largest school division in the Province of Manitoba with over 33,000 students and 6,000 employees. To ensure WSD’s continued success as a leader in education and innovation, we are committed to finding the right people to join our team.

The Clinical Support Services (CSS) of the Winnipeg School Division is responsible for providing clinical services in Clinical Reading, Speech-Language Pathology, Audiology, School Psychology, and School Social Work to students, families, and schools within the Division and a number of independent schools.

This is a full-time, 12-month permanent position. Under the direction of the Service Director, the Administrative Assistant is responsible for the supervision of the support staff across 5 locations (12 clerical & 1 computer technician), providing administrative support to CSS and performing accounting and bookkeeping functions. Functions as a member of the CSS leadership team.

Responsibilities may include but are not limited to:

• Schedules and assigns clerical work; ensures sufficient clerical coverage and support at all times,
• Monitors WANTE staff performance; provides assistance and input into performance evaluations,
• Maintains and monitors CSS budget including financial statements, budget preparation and submissions, as well as Purchasing requisitions,
• Attends and participates in various meetings related to the operation of CSS,
• Provides monthly statistical reports, prepares staffing spreadsheets,
• Assists in the implementation of new policies and procedures as required,
• Prepares staff reimbursements and requests for payment,
• Planning for in-house and large-scale PD events, (MOAs, Fee-for-Service, venue rentals etc.),
• Organizes and supports the Clinical Summer Service program,
• Knowledge of Pupil File Guidelines and ability to supervise the safe transfer of clinical files to other Divisions,
• Knowledge of the Division’s Accounting & Financial policies and procedures to ensure CSS compliance,
• Supports the Service Director as needed,
• Other duties as required.

Qualifications:

• Schedules and assigns clerical work; ensures sufficient clerical coverage and support at all times,
• Monitors WANTE staff performance; provides assistance and input into performance evaluations,
• Maintains and monitors CSS budget including financial statements, budget preparation and submissions, as well as Purchasing requisitions,
• Attends and participates in various meetings related to the operation of CSS,
• Provides monthly statistical reports, prepares staffing spreadsheets,
• Assists in the implementation of new policies and procedures as required,
• Prepares staff reimbursements and requests for payment,
• Planning for in-house and large-scale PD events, (MOAs, Fee-for-Service, venue rentals etc.),
• Organizes and supports the Clinical Summer Service program,
• Knowledge of Pupil File Guidelines and ability to supervise the safe transfer of clinical files to other Divisions,
• Knowledge of the Division’s Accounting & Financial policies and procedures to ensure CSS compliance,
• Supports the Service Director as needed,
• Other duties as required.

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Employment is subject to a clear Child Abuse Registry check and Police Information check.

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

Job Types: Full-time, Permanent

Salary: From $63,308.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Supervisory: 5 years (required)

Licence/Certification:

• Manitoba Class 5F Driver's Licence (required)

Work Location: In person

Application deadline: 2023-05-24

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