Job Information

Job Requisition ID: 42764

Ministry: Forestry, Parks and Tourism

Location: Medicine Hat * See Notes *

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: May 29, 2023

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

Provincial Parks are essential to the quality of life that Albertans enjoy. They conserve our natural landscapes and wildlife habitat, and offer a broad range of nature-based outdoor recreational opportunities. Alberta’s parks inspire people to discover, value, protect, and enjoy the natural world and the benefits it provides for current and future generations. For more information on Park locations visit:

Role

If you are looking for an opportunity to use your administrative skills, this job is for you!

Reporting to the Area Manager Southeast and part of the South Region administrative team, you will provide a broad range of administrative services and support to various areas within the Southeast Management Area. While this is not a front-line position, much of the work focus directly supports front-line service delivery that directly impacts the enjoyment, health and safety of park visitors.

In this role, you will:

• Provide administrative assistance to various field-based park operational programs – maintenance, visitor services, and resource management within the area.
• Coordinate with HR to complete the hiring of seasonal staff which includes assistance with all tasks associated with commencement and termination
• Assist with administration of all salary employees within the area, review and guide payroll submissions, expense claims, and procurement cards; ensure accuracy and audit practices are met and followed.
• Assist with area training, and other onboarding activities; assist all employees in administration, to help support delivery of front-line programs.
• Assist Area Manager with vendor contracts, process accounts payable and accounts receivable transactions, and ensure all financial and contractual obligations for vendors and contractors are met within guidelines and timelines
• Maintain financial spreadsheets to track and reconcile accounts receivable, to ensure all revenue is accurate; track and reconcile all accounts payable to assist with expenditure spending plans for budget and forecast purposes for the area.
• Manage record files related to electronic and paper filing including disposition of old file records
• Assist with review and updating inventory records for all area assets.

To be successful in this role, you will also need to convey information to others about administrative processes, manage time and priorities and build and maintain relationships with others to ensure successful day-to-day operations.

Qualifications

Education:

• High School Diploma plus three years of related experience with preference for a Business Administration Diploma;
• Equivalencies based on one year of education for one year of experience or one year of experience for one year of education.

Additional Requirements:

• Criminal Record Check
• Class 5 Driver’s License
• 5-year printed Driver’s abstract, showing a driving record of eight (8) demerits or less
• Current Defensive Driving Certificate

Assets:

• Proficient use of MS Office Suite, particularly advanced use of Excel and Word
• Experience with accounting, budgeting and forecasting
• Experience assisting with HR tasks that relate to staff orientation and training
• Ability to work with IT to trouble shoot and articulate IT related issues
• Versatility between different software programs

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

About the competencies for this role:

Agility: You will need the ability to prioritize work and identify tasks that need immediate attention and respond appropriately and be adaptable to changes in procedures and processes.

Creative Problem Solving: A certain degree of creativity is required to find ways to streamline processes, reduce duplication and innovate for possible new solutions to enhance efficiency.

Systems Thinking: By having awareness of the department’s regulations, policies and procedures related to financial and personnel administration responsibilities, you will have a better understanding how your duties impact day-to-day and forecasting operational needs.

Build Collaborative Environments: You will work within a team to support and communicate effectively with others and respond to stakeholders to achieve desired Branch and Ministry outcomes.

Salary

$1,884.99 to $2,307.87 bi-weekly ($49,198 to $60,235/year)

Notes

• This position is a permanent, full-time position with the standard hours of work as 36.25 hours per week, Monday to Friday.
• Position is based out of the Medicine Hat Provincial Building with the expectation that the candidate will travel to Cypress Hill Provincial Park to work out of the Administration Building a minimum of two days a week based on business needs.
• Minimal travel to Writing-on-Stone Provincial Park may be also required.

What We Offer:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Research Alberta Public Service Careers tool –

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Tips for applicants:

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Christina Tataryn at Christina.Tataryn@gov.ab.ca.

If this competition is closed as per the closing date noted above, please continue to check