Job Description

Woodrow Designs is currently looking for an energetic and motivated Accounting Manager to join our Markham based team. This person will have a confident yet collaborative style. They will proactively lead improvement and change to the way we currently do financial management and processes. Working directly with the CEO, COO and CFO, the Accounting Manager will be hands-on, and will personally perform all bookkeeping and financial reporting for the business. They will personally ensure that the books are accurate, and that reporting is up-to-date on a daily and weekly basis.

About The Role

The Accounting Manager will be responsible for ensuring that the accounting system is current and accurate so that management can easily obtain all relevant information when needed from our accounting systems. This responsibility includes:

• Posting and reporting of all financial transactions
• Handling of AP/AR, bank reconciliations, HST, payroll and remittances to Revenue Canada
• Working closely with our project managers to proactively track and post project-related financial transactions such as Purchase Orders and Client Invoicing
• Working closely with our logistics manager to proactively track and post delivery-related financial transactions when trucks or containers are loaded, shipped, and delivered.
• Management of courier services such as FedEx and DHL.

The Accounting Manager will proactively push the team to provide timely and accurate information so that the company’s financial and tracking systems remain up to date. They will have a strong desire to keep things organized and will be at the frontline of the business for all administrative and clerical support, both to internal teams and external clients.

The successful candidate will have strong credentials and experience leading an office and financial setting. Duties will include:

• Bookkeeping and accounting
• Work closely with Woodrow project managers on client activity:
• Prepare invoices for clients.
• Ensure client deposits are properly recorded and tracked on successive invoices.
• Check invoices against client POs to ensure accuracy.
• Liaise with clients regarding banking, wiring, receivables.

• Work closely with Woodrow project managers on vendor activity:
• Prepare POs for vendors.
• Check bills and bill payments against vendor PO’s.
• Liaise with vendors regarding banking, wiring, payables.

• Work closely with Woodrow logistics managers on shipping activities.
• Ensure timely invoicing and bill payment based upon timing of shipments by air, sea, rail or truck.
• Ensure client deposit funds are received prior to shipment of goods.
• Ensure client invoices are issued as vendor goods are shipped and payment is received prior to delivery.
• Place, track and pay for orders with FedEx or DHL

• Timely posting of all financial transactions
• Timely and frequent bank reconciliation

• Financial reporting
• AR – weekly tracking and collection follow-up
• AP – weekly reporting and payment recommendations
• Cashflow projections
• Custom reports (downloads to Excel)

• Payroll
• Using QuickBooks payroll system to ensure timely payments to staff and remittances to the Receiver General
• Balance records to CRA online reporting

• Banking
• Wiring of payments
• Preparing cheques
• Deposits
• Payments and proper recording of taxes as they are due.
• HST
• Payroll deductions

• Year End
• Work with our CFO and external accountants

• General Administration
• Insurance
• Company phone plan
• Post updates to MS Teams
• Update custom tracking and reporting tools (Excel – based)
• Managing & routing incoming calls, emails, faxes & other communications
• Filing & organizing various materials, documents, & paperwork
• Other general administrative duties as required.

Mindset

• Very detail oriented… focused on all the numbers being accurate and adding up.
• Results oriented… passion to achieve deliverables based on realistic and manageable deadlines.
• Organized and efficient… uses processes and technology to ensure things are done the fastest and best way possible.
• Ownership mindset… belief that the financial system is the heart of the business and is therefore critical to everyone’s success. Understands important elements of the bigger financial picture built on accounting details.
• Interpersonal skills
• strong communication skills… ability to communicate with people across all levels of an organization including internally and externally (with vendors and clients)
• team approach to problem identification and resolution
• proactive mindset… a self-starter who expresses issues early and spearheads resolution… doesn’t wait to be asked or reminded of important matters.

Qualifications/Skills

• Understanding of accounting principles used in Canadian business management.
• Matching of income and expenses
• Revenue recognition

• Accounting software:
• Expert skills in QBO
• Understanding of most, or all, of the features that QBO offers and how to apply them to improve our business.

• Experience with Spire Accounting would be an asset.
• Experience with Sage Accounting would be an asset.

• Microsoft Tools:
• Strong Excel skills (high comfort with data entry, basic knowledge of pivot tables and reporting)
• Familiar with Microsoft Office and Microsoft Teams

• Admin skills
• Proficient with paper & electronic file keeping.

To apply, please send your resume via this posting. Only those candidates selected will be contacted for an interview.

Workplace Environment

• Company location:
• Markham
• You will work from the office 3-5 days per week.

• Office hours: Monday to Friday – 9:00 am to 5:00 pm
• Compensation: $25+ depending on expertise and experience
• Benefits: Mobile phone plan. Other benefits coming shortly.

Why Should You Apply?

• Fast paced and entrepreneurial environment
• Great Opportunity for Career Growth
• Super cool industry with very exciting client projects
• Deal with clients and manufacturers across the USA, Canada, India, and Asia
• Check us out:
• Insta: woodrow_designs
• Web: www.woodrowdesigns.com

Job Type: Full-time

Salary: $25.00-$30.00 per hour

Benefits:

• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Markham, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• QuickBooks (preferred)
• Bookkeeping (required)
• Accounting (required)

Work Location: In person

Similar Jobs