Securitas Electronic Security, Inc. (SES) is a division of Securitas AB, the largest protective services provider in the world with over 370,000+ Securitas Heroes across the world.

SES offers a full portfolio of video, access, intrusion, fire and integrated systems and services. As a leading systems integrator and alarm monitoring company, we deliver the SES Difference, serving countless long-term clients with solutions and services that protect their people, customers, and assets.

The Position: As an integral part of our team, the chosen candidate will work closely with the Operations Manager, Project Managers, Dispatchers and Customers to procure equipment for our installation and service departments, while also contributing to project coordination and administration. Responsibilities:

• Process business-related invoices and reconcile them before submitting them to AP for processing.
• Issue purchase orders to subcontractors for installations and services, and order necessary parts and office supplies.
• Coordinate RMAs and parts exchange with vendors and warehouses, and complete goods receipts for all received parts.
• Track project development and provide information for revenue recognition
• Collaborate with the finance department to ensure accurate financial record keeping and timely processing of transactions
• Reconciling variance reports and updating SAP & SBN
• Arranging to get vendor and subcontractors setup, updated and changed
• Coordinate technicians' schedules and manage the department's daily calendar for meetings.
• Handle shipping, receiving, and inventory for the branch, and prepare new order packages for project managers.
• Order equipment for service, installation, and office supplies, request RMAs, and arrange equipment returns to vendors.
• Maintain all open purchase orders in SAP and reconcile the dashboard.
• Arrange to get vendor setup, update, and change
• Accurately tracking and processing RMR billing in a timely manner.
• Providing day-to-day administrative support to ensure smooth office operations and assisting team members as needed.
• Acting as the office safety officer for both office and field technicians, responsible for maintaining safety compliance and conducting regular safety paperwork inspections and submissions

Qualifications:

• Applicants must have a high school diploma or equivalent to apply for this job.

• 2-3 years Customer Service, Purchasing and or administrative experience an asset • Possess interpersonal, communication and time management skills • Ability to work independently

• Strong organizational and analytical skills
• Customer services oriented

• Ability to coordinate multiple tasks • Strong computer skills (MS Office, Outlook) • Experience with SAP is considered a strong asset

Benefits:

• Full Benefits as of Day 1
• Retirement Plans as of Day 1
• Paid Short Term and Long Term Disability
• Paid vacation, holiday
• Educational Assistance
• Company Training Program
• Exceptional growth opportunities