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Building Administrator - Faculty of Arts
Position Summary:
Provide the best possible research and learning environment for students, staff and visitors through quality services, reliable and cost effective maintenance, renovations, construction projects and building operations of the University’s physical resources. Provide the planning, development, implementation and expertise required to ensure the protection, safety and maintenance of University property and resources. Foster a safe and healthy environment for students, staff and visitors. Maintain and improve the standards for the protection, security and maintenance of University property. Provide quality business operations to support the daily needs of students and staff, such as Buildings and Grounds, Residences, Food Services, Housekeeping, Parking, Mailroom, Printing and Bookstore operations, Athletics and Recreation, etc. Provide a project management approach to large and medium construction or renovation projects, as well as information technology projects.
Primary Responsibilities:
(i) Perform and organize activities to support the daily operations of the unit by ensuring that functions are carried out in accordance with established goals and objectives.
(ii) Implement administrative procedures or systems that are moderately complex in support of the faculty, department, or unit’s operations and ensure activities meet or exceed established quality requirements.
(iii) Respond to client requests and deal with a variety of questions and situations regarding building conditions and projects.
(iv) Undertake building inspections, log equipment breakdowns, monitor established performance indicators, and follow-up as appropriate.
(v) Assist with the preparation of operating budgets and financial reports.
(vi) Approve expenditures within unit's operating guidelines. Purchase and monitor supplies to ensure adequate inventory and reduce waste.
(vii) Prepare work schedules and assign work load to maximize use of employees.
(viii) Keep up-to-date on issues and offer potential solutions. When appropriate, inform supervisor and formulate recommendations.
(ix) Establish and foster effective working relationships with students and staff within faculties and departments, by identifying needs and providing support in the delivery of services.
(x) Attend meetings.
Other Qualifying Skills and/or Abilities
Must be client-focused and service oriented, with proven critical thinking skills and ability to interact with staff of all levels. Demonstrated ability to transmit and receive information accurately and listen and assist with problems. Demonstrated initiative, organizational skills, and ability to prioritize and multi-task to meet regular deadlines. Proven ability to work independently and as part of a team. Strong attention to detail and a demonstrated ability to proofread/edit correspondence and other materials using appropriate spelling, grammar, and punctuation. Ability to work in a PC environment using specialized database, word processing, spreadsheets, presentation software, email, and the Internet. English, spoken and written. French, spoken.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
(MUNACA Level H) $32.09 - $39.78
33.75 (Full time)
Director Administration
Position End Date (If applicable):
2024-04-05
2023-05-13
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.