Job Description

Company Profile:

Nebula AI Group, located in the dynamic heart of Montreal, is a pioneering blockchain and AI company focused on delivering efficient, cost-effective AI computing solutions. Through our worldwide network of data centers, we provide decentralized cloud computing and storage services.

With 4 global branches across the US, EU, and Asia markets, Nebula AI Group has recently secured a new funding round, driving rapid growth. As we continue to expand, we are thrilled to announce an opening for an Executive Assistant to the CEO.

This role is responsible for providing administrative support to the CEO through a variety of tasks related to scheduling, research, communication and organization. Your duties will be completed accurately, delivered with high quality and in a timely and professional manner.

Job Description:

We are looking for a proactive, self-starter Executive Assistant to support our CEO in managing their day-to-day tasks, coordinating with internal and external stakeholders, and ensuring the smooth operation of our organization. The successful candidate will have a strong background in administration, excellent communication skills, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Manage the CEO's calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and create summary reports.
• Organize and maintain files and records, both physical and digital.
• Coordinate travel arrangements and itineraries for the CEO.
• Prepare presentations, reports, and other documents as required.
• Communicate with internal and external stakeholders on behalf of the CEO.
• Assist in the planning and execution of company events and meetings.

Perform any other tasks as assigned by the CEO to support the efficient operation of the company.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• A minimum of 3-5 years of experience as an Executive Assistant, Administrative Assistant, or a similar role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, attention to detail, and the ability to multitask.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, resourceful, and able to work independently with minimal supervision.

Job Type: Full-time

Salary: $50,000.00-$60,000.00 per year

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Montréal, QC: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Similar Jobs