About the Opportunity

Reporting to the Manager, Mental Health and Addiction Services and/or designate, the Secretary III provides clerical support to the Mental Health Services team. The secretarial team is responsible for ensuring that the offices are run in a smooth, efficient and professional manner and that good working relationships are fostered within their respective sites as well as with the Inpatient Units. The Secretary III supports the clinic’s priority of client-centred care by providing a friendly and non-threatening reception for clients. The Secretary III meets standards of professionalism which reflect the vision, mission, goals and objectives and adheres to the policies and procedures of Mental Health and Addictions.

The Secretary III may be required to work at sites other than their home site due to vacations or leaves-of-absence and when doing so is responsible for efficient operation of both sites at such times.

The Secretary III ensures that the principles and practices that guide our work such as the mission, vision, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the services they provide and through the messages they deliver.

About You

We would love to hear from you if you have the following:

• Graduate of a recognized office administration program with medical terminology required
• Minimum of three (3) years’ recent related experience, preferably in a medical setting required
• Typing skills – minimum of 60 words per minute
• Demonstrated current knowledge of Medical Terminology
• Able to transcribe dictation in a prompt and accurate manner
• Demonstrated communication skills & excellent organizational skills.
• Demonstrated interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
• Demonstrated accountability, initiative, and ability to work independently
• Demonstrated judgment and decision making skills
• Demonstrated planning, organizing, prioritizing and time management skills
• Demonstrated attention to detail
• Demonstrated conflict resolution skills
• Demonstrated ability to maintain confidentiality
• Demonstrated commitment to ongoing learning and professional development
• Commitment to promoting a culture that supports safety, ethical practices and organizational health
• Physical capabilities to perform the duties of the position
• Experience in a health care or hospital setting an asset
• Knowledge of Meditech (CWS and Admissions) an asset
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Part Time position; 56 Hours bi weekly

Compensation and Incentives

$20.36 - $23.14 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan. (Permanent Long Assignments Only)