• Ensure timely and efficient completion of projects and tasks, by coordinating with other departments.
• Reception duties include greeting guests, deliveries, outgoing mail, etc.
• Maintain and update databases, records, and other administrative systems, ensuring accurate and up-to-date information.
• Manage the gathering of data for review and presentation of relevant reports.
• Prepare reports and presentations for senior management, such as financial reports, performance metrics, and project updates.
• Oversee and manage the daily operations of the office, including the office space, boardroom, kitchen, office equipment, and internal communication as well as resolve any issues that may arise.
• Manage and oversee effective ordering and distribution of supplies.
• Internal and external event management as required.

• Bachelor's degree in business administration or a related discipline is preferred.
• 3+ years of experience in office administration.
• Excellent communication and interpersonal skills, to effectively create a positive culture and contribute to a productive work environment.
• Strong analytical and problem-solving skills.
• Strong organizational and time-management skills, with a demonstrated ability to prioritize tasks and manage multiple projects simultaneously.
• Expert in the use of Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Possesses social media, marketing & website management skills.
• Ability to work independently and as part of a team in a fast-paced, high-pressure environment.

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.