Job Description
Type of position: Regular
Your future role on our team
BBA’s Edmonton office is a small and dynamic office with plans to grow. We are we looking for a motivated person who shares our organization’s values of respect, commitment, team spirit, collaboration and accountability. The role requires flexibility and agility as is common in a small office environment. Responsibilities of the Administrative Assistant include supporting the Office Director in his or her daily management tasks, general office maintenance, social activity coordination and client document control.
With us, you’ll get the opportunity to
- Receptionist duties; front reception, expense reports, answer calls, client greeting, general inquiries.
- Support employees requests and where necessary refer employees to the appropriate resource;
- Arrange meetings, lunches and other administrative activities.
- Mail and courier collection and distribution
- Manage office supplies / inventory levels and general office maintenance.
- Identify, plan and schedule social activities. Maintain social budget for the year;
- Manage relationships with suppliers, office supplies, coffee, occasional coordinate with building maintenance
- Document control on projects – issue and receive documents according to both BBA and client document control procedures and log documents into BBA and client PM management database.
Do your qualities and values match our corporate culture?
- Flexibility and adaptability
- Self-motivated
- Desire for self-development / improvement
- Show organizational agility
- Detail oriented
- Results oriented
- Strong communication and interpersonal skills.
Profile and essential skills
- Completion of an Office Administration or Business Administration degree or equivalent,
- Very proficient in all MS Office suite of applications (Outlook, Word, Excel and Power Point), Adobe Editor;
- Some knowledge of Microsoft Access or equivalent database system
- Excellent knowledge of the English language, both oral and written
- Working knowledge of French will be considered an asset
- Experience in a similar position with an Engineering company would be an asset.
- Autonomous.
At BBA, you get many benefits
- A culture of teamwork among various departments and with our operations clients
- Annual bonus for all employees
- Agility and listening: your ideas are transformed into concrete initiatives
- Friendly, eco-mindful and high-tech workspaces
- Flexible schedule that combines office presence and telecommuting
- A caring environment where everyone’s ideas are listened to and there is no perception of hierarchy
- A culture where curiosity is fostered.
About BBA
For over 40 years, we’ve been pushing the boundaries of engineering to serve our clients in the Energy and Natural Resources sector. At BBA, we develop innovative, flexible and sustainable solutions, from strategy to execution.
BBA is one of Canada’s leading private consulting engineering firms, focused on practice (PCB), with a network of 15 offices. Our teams work closely to deliver projects that shape tomorrow’s industry at the local, national and international levels.
Our people’s passion and excellence make BBA a Canada’s Best Employer and one of Canada’s Best Managed Companies.
We have unique talents, and we’re committed to providing a workplace where you can be yourself. Job postings are written in gender-neutral language.
Learn more about us by visiting our LinkedIn page and join the networks of our talent attraction specialists to speak with them directly.