The Receptionist is the welcoming “face” of Keywest Projects (KWP) and is responsible for providing a positive first impression to our visitors and clients. The primary responsibility of this role is to attend to all visitors and clients, both over the phone and in person. The Receptionist will demonstrate excellent customer service in a professional manner, while maintaining a clean and organized front reception office environment.
Responsibilities:
As the “face” of the company, you are the first point of contact to:
o Represent KWP in a professional, friendly manner
o Maintain the visitor register
o Direct visitors to the correct person and offer refreshments, when appropriate
Ensure back up when absent from reception desk
Answer and screen incoming calls in a timely manner
o Clearly determine the purpose of the call and forward to the appropriate person
o Handle queries and provide correct information
o Record and deliver messages accurately and completely
Book meetings, internal lunches and “lunch and learn” presentations
Oversee meeting room bookings - assist with set-up of meetings when requested
Order, receive, stock, storage and distribution of general office supplies
Maintain tidiness of common areas, kitchens and boardroom, reception area
Place Office Service Requests as needed:
o Building maintenance, burnt out lights, temperature control, etc.
Send, receive, and distribute mail and courier packages
Maintain Reception Desk Instructions binder
Maintain and update KWP “Out of Office” Calendar
Create and update office name plates on all KWP floors, as needed
Set up, clean, stock, new employee’s desk
Coordinate KWP Travel requirements
Ensure Floor Plans and Phone lists are updated on a monthly basis, or as required.
Document preparation
o Labels, Z-fold, hole punch, binder assembly
o Photocopy and collate documents
Cross check and review invoices, stamp and submit to the appropriate manager for their approval.
Proof and edit written materials, as well as formatting and word processing: Word/Excel/Publisher/Visio/Power Point
Coordinate and track KWP coffee program inventory levels and costs
Obtain business card proofs and place orders
Assist Business Development with company events
Serve as a safety representative, while supporting the HSE lead
Assist the President on an as required basis
Maintain KWP’s organizational chart
The qualified candidate will possess the following:
· Strong interpersonal and communication skills
· Advanced skills in Microsoft Excel and with database entry
· Ability to handle confidential information.
· Excellent organizational and communication skills
· Self-motivated. Take initiative to develop or change processes to be more efficient and effective.
· Ability to work within tight deadlines and manage multiple priorities.
· A desire to be a strong team player and contributor in a dynamic, quality focused organization
What we Offer:
Keywest believes in growing careers as a team through opportunity and success and offers a fast paced and challenging work environment in an organization that values and encourages quality. We offer competitive remuneration, profit sharing plans and benefit packages along with development opportunities that align with individual career plans. We create an environment where people can capitalize on their strengths and develop additional capabilities.
We will contact only those applicants with whom we wish to arrange a follow-up interview. No Agencies please
Job Type: Full-time
Schedule:
Education:
Experience:
Work Location: In person
Application deadline: 2023-05-21