Job Description
Main functions: Attend to visitors and inquiries on the phone and face to-face. Supply information regarding the organization to the general public, clients, and customers as per Standard Manufacturers Services Ltd’s ISO program, policies, and procedures.
Duties:
- Prepare, key in, edit and proofread correspondence, invoices, reports, and related material from email correspondence and handwritten copy.
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL.
- Answer and screen telephone and electronic inquiries and relay telephone calls and messages.
- Schedule and confirm appointments and meetings for staff members.
- Match pack lists with invoices.
- Code accounts for payables.
- Enter payables into the ERP system.
- Greet visitors; determine the nature of business and direct visitors to the appropriate person.
- Provide administrative and clerical support to staff members.
- Order office supplies and maintains inventory.
- Maintain appointment diaries either manually or electronically.
- Maintain appearance of the front reception area, boardroom, and President’s office.
- Ensures knowledge of staff movements in and out of the organization.
- Answers inquiries from the public and customers.
- Support Standard Manufacturers Services LTD’s Lean initiative.
- Any other duties that may be assigned.
Working conditions:
- 4 days a week, Monday to Thursday, 8 hours per day, starting at 8:00 am and 4:30 pm.
- Entitled to ½ hour of unpaid time for lunch.
- Administrative Assistants must be organized and must be able to coordinate with different departments.
- Must be able to work as part of a team.
- Frequently changing priorities.
Employment Requirements:
- Completion of high school is required.
- Excellent computer skills.
- Excellent verbal/ written communication skills.
- Knowledge of Microsoft Office is a must.
- Adaptable to changing priorities.
- Able to meet deadlines.
- Must be friendly and energetic.