Senior Administrative Assistant Job at Grant Thornton, Halifax, NS

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Job Description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Senior Administrative Assistant your responsibilities will include:

Administrative Support
  • Working closely with the team to complete all administrative tasks in a timely manner and with great attention to detail
  • Being efficient with filing, faxing, scanning and photocopying
  • Managing electronic and paper-based client files
  • Preparing, drafting, editing and formatting of letters, reports, presentations (as needed) and other client correspondence using Office 365 (i.e. Word, Excel, PowerPoint, Visio)
  • Assembling year end packages (tax returns, financial statements, letters)
  • Coordinating the standardized billing process, including proactively running related reports and drafting bills and accompanying analyses, distribution of invoices (STAR, Power BI)
  • Managing calendars, travel, expenses
  • Preparing for client meetings, catering, and meeting materials (e.g. presentations, handouts, minutes, etc.)
  • Using practice management applications to ensure proper record keeping
  • Using D365 application to track, maintain and report on client relationships
  • Participating in development of internal systems and processes
  • Having the opportunity to work on projects with others within the Nova Scotia Business Unit (NSBU)
  • Being responsible for the duties of frontline reception; as needed
  • Being available for other duties as assigned
Client Relations
  • Updating job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations
  • Suggesting solutions and innovative ideas to meet client needs
  • Collaborating with internal teams to address customers’ needs



Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Senior Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
  • 2-4 years of senior administrative experience
  • Excellent written and verbal communication skills with an aptitude for building strong client relationships
  • Strong Word processing skills
  • Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, etc.
  • Strong negotiation skills with a problem-solving attitude & innovative thinker
  • Proven experience in providing exceptional client service
  • Takes initiative and direction and is a self-directed learner
  • Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
  • Demonstrates sound judgment regarding confidential and sensitive matters
  • Available to work overtime during peak tax filing seasons, March, April, and June


At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?


#LI-HYBRID

Grant Thornton LLP is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing careers@ca.gt.com and we will work with you to meet your accommodation needs.

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